Payslip Factsheet

By law, all employers must issue employees with payslips when wages are paid. Smaller businesses often find it too difficult, time-consuming or unnecessary to comply with labour legislation relating to their employees. Whether you have 1, 10 or 100 employees, you are legally obliged to adhere to certain laws and this includes the issuing of pay slips.

Every time you pay your workers – weekly or monthly – you have to issue them with a pay slip so that you and the employee have physical documentation of their pay details. This not only shows your employees that they are being treated fairly and according to the law, but it also protects you should a dispute arise

The pay slip must contain certain details:
1.Employer’s name and address
2.Worker’s name and occupation
3.Period for which payment is made
4.Total salary or wages
5.Any deductions
6.The actual amount paid

If relevant to the calculation of pay, it must state the employee’s pay and overtime rates, the number of ordinary and overtime hours worked, and hours worked on a Sunday or public holiday

If a collective agreement to average working time has been concluded, the pay slip must reflect the total number of ordinary and overtime hours worked in the period of averaging

Over and above these basic payslip requirements, it is recommended that a few additional Non-Financial items be included on the payslip These are, but not limited to: 1.Employee Number 2.Employee’s Identity or Passport Number 3.Engagement/Employment Date 4.Employee’s Address 5.Income Tax Number 6.Annual Leave Balance 7.Employees Bank Account Number

Payment of remuneration

An employer is obliged to pay remuneration within 7 days after the completion of the period for which the remuneration is payable.

If there is a particular pay date stipulated in any contract of employment or other agreement, then the employer is obliged to adhere to the conditions stipulated.